Administrative Coordinator

Job description


SS Industries, a successful and fast-growing company in Collegeville, PA, is the premier manufacturer of the largest selection of straight and spiral stairs in the world. Since 1947, we have provided over 50,000 homeowners, contractors, and architects across continental North America with premium products and best-in-class services. SS Industries in-house engineering team and friendly, SMA certified sales agents collaborate to bring customers both in-stock and custom product lines through the most consultative sales experience in the industry. Visit us at SS.Industries to learn more!


The Administrative Coordinator is responsible to provide professional support in a fast-paced production environment. The successful candidate will be detail-oriented, organized and possess strong communication and computer skills.


  • Answer incoming calls, respond to emails and prepare documents
  • Support the production team by creating all required shipping documentation
  • Obtain shipping quotes and schedule trucks with all major carriers as required
  • File and monitor successful execution of all freight claims with various carriers as needed
  • Review estimated freight to actual freight costs and report to management on variances
  • Update/maintain Shipping reporting and files as required
  • Work closely with the shipping personnel to ensure shipments are going out in order and on time
  • Support customer service department and follow up on freight related issues
  • Fill in for other supply chain team members during vacations or absence
  • Other duties and special projects as assigned and required
  • Be cost conscientious and look freight savings opportunities, always bidding out to multiple carriers and selecting the best option

We are seeking candidates who want to be part of a TEAM environment, are willing to learn & grow, be a part of a fast paced & rapidly growing company offering a secure future, growth opportunities and on-the-job training & development.

Want to be the first to know about new career opportunities at SS Industries? Click the following link to join our career group on LinkedIn!



  • High school diploma or General Education Degree (GED) required; Associates degree preferred
  • Good computer skills, including Microsoft Office Suite
  • Experience with Salesforce is a plus
  • Customer service minded
  • Strong organizational and time management skills
  • Solid communication skills, including written and verbal
  • Ability to ask for help when needed and willingness to learn


While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment can be loud.

EEO Statement

SSI is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. [Employer] is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.